As the summer heat rolls in, so does the inevitable surge of service calls for companies in skilled trades like HVAC, commercial refrigeration, and commercial food equipment service. For these industries, summer isn’t just a season of vacations and barbecues; it’s a critical period where the demand for their expertise peaks, presenting both opportunities and challenges.

The Summer Surge: Why the Rush?

1. Seasonal Demand Peaks: During summer, HVAC & Refrigeration systems work overtime to keep interiors cool, leading to increased strain and potential breakdowns.  With thousands of customers relying on us, we do our best to schedule calls efficiently and return with necessary parts and materials to complete jobs.  Summer proves to be the biggest challenge and we consistenly let our customer and partners know that we are experience a high call volume that may cause delays.

2. Busy Periods: Restaurants, hotels, and businesses rely heavily on refrigeration and food equipment, intensifying the need for service during peak operation times.  When equipment is running 16-24 hours a day, breakdowns are inevitable.  It seems the biggest issues happen on Friday in July, right!  Not sure if the universe is having a good laugh or it’s just coincidence but that’s when our technicians services are needed most.

3. Maintenance Cycles: Many businesses schedule routine maintenance before the summer rush, which can uncover issues needing immediate attention.

Malachy Cares

The Challenge: Technicians on Demand

Despite the predictable nature of the summer surge, one of the greatest challenges faced by these companies is responding promptly to service calls. Here’s why:

  • Limited Availability: Skilled technicians are in high demand and short supply, making it difficult to allocate resources swiftly.
  • Geographical Spread: Service companies often cover wide areas, leading to logistical hurdles in dispatching technicians efficiently. (Most of NJ, All of NYC’s 5 Boro’s & Long Island)
  • Complexity of Issues: Diagnosing and fixing problems in HVAC, refrigeration, or food equipment requires specialized knowledge, which can delay response times.  Parts availability can also slow down repairs.  While we carry over $500K in inventory across our vans and main warehouse, there are still parts we will not have.

Best Practices for Placing Service Calls

To navigate this peak demand effectively and ensure swift resolution of issues, consider these best practices:

1. Early Scheduling: Anticipate needs by scheduling routine maintenance and inspections well before peak season hits.

2. Clear Communication: Provide detailed information about the issue when placing the service call to help prioritize and prepare the technician.  Pictures, Model, Serial, Error Codes and anything you can tell us about the equipment, will assist our team and techs to be more prepared.

3. Flexible Availability: Be open to off-peak service times if the issue is non-urgent, which can potentially expedite response times.  8am is a popular spot!  They are scheduled out for weeks in advance sometimes.  If we can work together, we can get equipment running faster.

4. Establish Relationships: Partner with a service provider who understands your specific needs and can offer priority service during busy periods.  When you have a true partnership with your service company, where they provide consistent service for your foodservice operation all year round, you become a key account.  Key accounts will always be supported with more speed and efficiency.


The summer surge in service calls for the commercial food equipment service industry presents a dual challenge of meeting heightened demand while delivering prompt, quality service. By adopting proactive scheduling, effective communication practices, and empathetic customer service, companies can navigate this busy season successfully. Remember, behind every service call is a customer relying on your expertise to keep their operations running smoothly—empathy can make all the difference in turning a challenging situation into a positive customer experience.